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  • Writer's pictureAndy Mason

Office Sanitisation Practices

Updated: Apr 8

Sanitisation in the office isn't just about keeping surfaces clean; it's a vital practice that safeguards health and enhances productivity. With the average person spending a significant portion of their life at work, the importance of a hygienic office environment cannot be overstated. This article delves into the best practices for office sanitisation, ensuring a healthy and efficient workspace.


Understanding Germs and Pathogens in the Office Environment

The Invisible Culprits

The office environment is a hotbed for various germs, including bacteria, viruses, and fungi. These microscopic culprits lurk in the most unexpected places, from the seemingly harmless office phone to the communal coffee pot. High-touch areas like door handles, elevator buttons, and shared equipment are particularly prone to harbouring germs. Understanding the nature and habitat of these germs is the first step in effective sanitisation.

High-Risk Zones in the Office

Certain areas in the office pose a higher risk of contamination than others. The kitchen and restroom are typical examples, but it's the less obvious spots—such as keyboards, mice, and phone receivers—that often get overlooked. These frequently touched items can harbour more germs than a toilet seat, making them critical points for regular sanitisation.

Best Practices for Routine Office Cleaning

Routine cleaning is the cornerstone of maintaining a healthy office environment. It's not just about aesthetics; regular cleaning eliminates germs and reduces the risk of spreading illnesses.

Daily Cleaning Routines

A daily cleaning checklist should include wiping down all high-touch surfaces with appropriate cleaning agents. This includes desks, keyboards, phones, and door handles. The choice of cleaning products is crucial; they should be effective against a wide range of pathogens without being harmful to humans or the environment.

Professional vs. in-house Cleaning

While in-house cleaning can handle daily tasks, professional cleaning services offer a more thorough approach. They have the expertise and equipment to deep clean areas that are often neglected in routine cleaning. A balance between daily in-house cleaning and periodic professional services can create an optimal cleaning regimen.

Regular Review and Adaptation of Cleaning Practices

Adapting and reviewing cleaning practices regularly is crucial. Seeking feedback from employees about the office's cleanliness and areas for improvement helps tailor the cleaning routine. Staying updated with the latest cleaning methods and products ensures the office is using the most effective techniques. Additionally, adjusting cleaning routines to accommodate changes in office layout, employee density, or specific health concerns like flu season is essential for maintaining a consistently clean environment.

Deep Cleaning and Disinfection Strategies

Deep cleaning goes beyond the surface, targeting germs that lurk in nooks and crannies. This level of cleanliness is especially important in combating the spread of illnesses.

Cleaning vs. Disinfecting

It's essential to understand the difference between cleaning, sanitising, and disinfecting. Cleaning removes visible dirt and debris, while sanitising reduces the number of germs on surfaces to a safe level. Disinfecting, however, kills the germs, offering a higher level of cleanliness that's crucial in areas like restrooms and kitchens.

Effective Deep Cleaning Techniques

Deep cleaning should be scheduled regularly, with a focus on every corner of the office. This includes carpets, upholstery, and less obvious areas like vents and behind appliances. The use of EPA-approved disinfectants ensures the elimination of pathogens without leaving harmful residues. Disinfection strategies should be adaptive, tailored to the specific needs and layout of the office. For example, areas with high employee traffic might need more frequent disinfection than less-used spaces. The key is a comprehensive approach that leaves no stone unturned in the quest for a clean and healthy workplace.

Training and Expertise in Deep Cleaning

Ensuring that the individuals responsible for deep cleaning have the necessary training and expertise is vital. Professional cleaning staff should be knowledgeable about the best practices in deep cleaning and disinfection, including the proper use of cleaning agents and equipment. Regular training updates can help keep them abreast of the latest techniques and products on the market.

Innovative Sanitisation Technologies and Products

Embracing modern solutions is key to elevating office sanitisation standards. Today's market offers an array of advanced technologies and products that promise more effective and efficient cleaning.

The Rise of High-Tech Sanitisation

Technological advancements have introduced innovative cleaning solutions like UV light sanitisers and electrostatic sprayers. UV light, especially at specific wavelengths, is known for its germicidal properties and is increasingly used to sanitise surfaces and air in offices. Electrostatic sprayers, on the other hand, use charged particles to ensure that disinfectants cover surfaces more thoroughly, even reaching hard-to-access areas.

Evaluating Sanitisation Products

When selecting sanitisation products, it's essential to consider their efficacy, safety, and environmental impact. Products should be potent against a broad spectrum of pathogens but also safe for daily use. Additionally, opting for eco-friendly options helps reduce the office's ecological footprint.

Creating a Culture of Cleanliness in the Workplace

A clean office is not just the responsibility of the cleaning staff; it's a collective effort. Creating a culture of cleanliness involves everyone in the process, making hygiene a part of the office ethos.

Training and Awareness

Regular training sessions and awareness programs can educate employees about the importance of hygiene. These sessions can cover topics like proper handwashing techniques, the correct use of sanitisation products, and personal hygiene practices.

The Role of Management in Leading by Example

Leadership plays a crucial role in establishing a culture of cleanliness. When managers and supervisors exemplify cleanliness in their workspace and habits, it sets a benchmark for the rest of the team. Leaders should actively participate in cleanliness initiatives and recognise the efforts of employees who contribute to maintaining a clean environment.

Encouraging Personal Responsibility

Encouraging employees to take personal responsibility for cleanliness can have a significant impact. Simple practices like cleaning up after using shared spaces, reporting spills or unhygienic conditions, and maintaining personal cleanliness contribute immensely to the overall hygiene of the office. Implementing policies that support cleanliness, like providing hand sanitizers at strategic locations and encouraging sick employees to work from home, can further reinforce this culture.

In conclusion, office sanitization is a multifaceted approach that combines routine cleaning, advanced technologies, and a culture of cleanliness. By embracing these practices, businesses can create a healthier, more productive environment that not only looks after the wellbeing of employees but also contributes to the overall success of the organisation.

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