Privacy Policy
This is the website of The Kleen Team Ltd.
Our postal address is:
The Kleen Team Ltd Unit 2 Salmon Fields Business Village, Royton, Oldham OL2 6HT
We can be reached via email info@thekleenteam.co.uk or you can reach us by telephone at 0800 0282 256 or 01457 872456
We are committed to upholding your privacy as a valued customer, member or user of this website.
The personal data we collect, will be processed or use is treated securely and in accordance with The Kleen Team Ltd privacy policy, described below. Whenever you give us personal data, you are consenting to its collection and use in accordance with this policy, including our use of cookies explained below.
What personal data do we collect?
We log your Internet Protocol (IP) address in order to receive and send information from and to you over the Internet (and see under ‘Cookies’). You will be asked for personal data such as your name, address and email address when you register, make an enquiry or order products and services from the kleen team. This information will be deleted and removed from the company files within one month of the customer no longer wishing to use the services of the kleen team.
Cookies
A cookie is a small piece of data that is sent from our web server to your host browser. It will be stored on your hard drive. A cookie cannot read data off your hard disk or read cookie files created by other sites and will not damage your system.
You can reset your browser to refuse cookies or alert you when a cookie is being sent. If you choose not to accept cookies, some features of this site may not work as intended. We only use cookies for system administration and to give us information on the number of visitors to different parts of our website. We do not use them to identify you.
Email communications
We use, cookie and ‘re-direct’ tracking and also invisible gif images (in order to monitor general interactions such as ‘click-throughs’ and message open rates).
How do we use your personal data?
Where appropriate, we use your personal data: to provide goods and services to you or your organisation; for basic profiling purposes to let you know about other goods and services in which you may be interested to inform you about changes and improvements to this website.
If you register you will receive email communications alerting you to news and offers. You may choose not to receive these.
Transfer of data
By the nature of the Internet, the personal data you supply through this website may be sent electronically to servers anywhere in the world. It may be used, stored and processed anywhere in the world, including countries outside the European Economic Area. Bear in mind that many countries outside the EEA do not adequately protect your rights as a data subject.
To whom might we disclose your personal data?
Your personal data might be passed to a third party if they need it in order to fulfil your order(s) for our goods and services, or to execute the communications we send to you. Except as set out above, we shall not disclose your personal information unless obliged to, or allowed to do so by law, or where we need to in order to run our business (e.g. where other people process data for us). In such circumstances, we ask those people to give us confidentiality or non-disclosure undertakings.
Direct marketing
You may at any time request us to stop using your personal data for direct marketing purposes. To do so, info@thekleenteam.co.uk
Links
This site may contain links to other websites. We are not responsible for the privacy practices of these and you should read their own privacy policies. The policy described here, applies only to personal data collected by The Kleen Team Ltd
Security
Unfortunately, no data transmission over the Internet is guaranteed 100% secure, but we do take appropriate steps to protect the security of your personal data.
Inaccuracies and corrections
We endeavour to keep your personal data accurate and up to date. If you become aware of errors or inaccuracies, please email info@thekleenteam.co.uk
Changes to this policy
The Kleen Team Ltd privacy policy may change at any time, so you may wish to check it each time you visit our website.
GDPR Regulations
Your trust is important to us. So at The Kleen Team Ltd we will only use your personal information to administer your account and to provide the services you have requested.
At The Kleen Team Ltd we do not use your details for marketing purposes. You will be only contacted in relation to your account with us.
How your information is used
Your data is ONLY used to process invoices and to manage your account for other applicable services.
Know your rights
You have many rights regarding your personal data, including seeing what data we access, and updating your information.
What is next?
There’s nothing you need to do right now, but if you’d like to know what data we hold for you please contact us for more information.
GDPR: DATA PRIVACY NOTICE FOR CLIENTS AND SUPPLIERS
The Kleen Team Ltd is committed to protecting and respecting your privacy and data protection laws.
This policy together with our terms of use www.thekleenteam.co.uk and any other documents referred to on it sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
The rules on processing of personal data are set out in the General Data Protection Regulation
(the “GDPR”) and any related legislation which
1. Definitions;
Data controller - A controller determines the purposes and means of processing personal data.
Data processor - A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person
Categories of data: Personal data and special categories of personal data
Personal data - The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, date of birth, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Personal data - The GDPR refers to sensitive personal data as ‘special categories of personal data’ (such as a living person . The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing - means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party - means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
2. Who are we?
The Kleen Team Ltd Earl Business Centre Oldham OL8 2PF is the data controller. This means we decide how your personal data is processed and for what purposes. Our contact details are: info@thekleenteam.co.uk. For all data matters contact on 01457 872456.
3. The purpose(s) of processing your personal data
We use your personal data for the following purposes:
• Collecting
• Recording
• Organising
• Structuring
• Modifying
• Consulting
• Erasing and destroying data
4. The categories of personal data concerned
With reference to the categories of personal data described in the definitions section, weprocess the following categories of your data:
Personal data a) racial or ethnic origin;
• Political opinions
• Race
• Ethnic Origin
• Religious or Philosophical Beliefs
• Trade union membership
• Genetic data
• Health data
• Biometric data
(i) such other categories of personal data as may be designated as “special categories of personal data” under the Legislation.
Special categories of data as process of sensitive personal data
[We have obtained your personal data from [INSERT DETAILS] and [STATE WHETHER IT CAME FROM PUBLICLY ACCESSIBLE SOURCES AND IF SO, SPECIFY.]]
5. What is our legal basis for processing your personal data?
If you give us information about another person, you confirm that the other person has appointed you to act on their behalf and agreed that you
☐ Consent of the data subject;
☐ Processing necessary for the performance of a contract with the data subject or to take steps to enter into a contract
☐ Processing necessary for compliance with a legal obligation
☐ Processing necessary to protect the vital interests of a data subject or another person
☐ Processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
☐ Processing necessary for the purposes of the legitimate interests of the data controller or a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of the data subject
a) Special categories of personal data (article 9 of GDPR)
Our lawful basis for processing your special categories of data:
☐ Explicit consent of the data subject
☐ Processing necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement
☐ Processing necessary to protect the vital interests of a data subject or another individual where the data subject is physically or legally incapable of giving consent
☐ Processing carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided that the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and there is no disclosure to a third party without consent
☐ Processing relates to personal data manifestly made public by the data subject
☐ Processing necessary for the establishment, exercise or defence of legal claims or where courts are acting in their judicial capacity
☐ Processing necessary for reasons of substantial public interest on the basis of EU or Member State law
☐ Processing necessary for reasons of preventative or occupational medicine, for assessing the working capacity of an employee, medical diagnosis, the provision of health or social care or treatment or management of health or social care systems and services on the basis of EU or Member State law or a contract with a health professional
☐ Processing necessary for the reasons of public interest in the area of public health
☐ Processing necessary for archiving purposes in the public interest, or scientific and historical research purposes or statistical purposes
6. Sharing your personal data
Your personal data will be treated as strictly confidential and will not be shared outside of the company.
7. How long do we keep your personal data?
We keep your personal data for no longer than reasonably necessary and destroyed we only retain your data for the following purposes such as sending invoice / emails / telephone and post. This information is destroyed after the services has ceased between yourself and the business.
8. Providing us with your personal data
You are under no statutory or contractual requirement or obligation to provide us with your personal data. But failure to do so we will have no obligation to carry out the services the business provides.
9. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
• The right to request a copy of the personal data which we hold about you;
• The right to request that we correct any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary to retain such data;
• [THE RIGHT TO WITHDRAW YOUR CONSENT TO THE PROCESSING AT ANY TIME, WHERE CONSENT WAS YOUR LAWFUL BASIS FOR PROCESSING THE DATA];
• The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to dataportability), (where applicable i.e. where the processing is based on consent or is necessary for the performance of a contract with the data subject and where the data controller processes the data by automated means);
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
• The right to object to the processing of personal data, (where applicable i.e. where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics).
10. Transfer of Data Abroad
WE DO NOT TRANSFER PERSONAL DATA OUTSIDE THE EEA
11. Automated Decision Making
WE DO NOT USE ANY FORM OF AUTOMATED DECISION MAKING IN OUR BUSINESS.
12. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data PrivacyNotice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
13. Changes to our privacy policy & Monitoring
Any changes we may make to our privacy policy will be reviewed annual in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.
14. Contacting us
This GDRP policy was published on 20th April 2020. We may change this policy from time to time. You should check this policy occasionally to ensure you are aware of the most recent version that will apply each time you access this website. We will also attempt to notify users of ant changes by; email or post.
If you have any questions about this policy or the information we hold about you, please contact us at info@thekleenteam.co.uk
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.